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New Mexico State University

Constitution

Constitution

Residence Hall Association (RHA)

New Mexico State University (NMSU)

Article I –Name

The name of this organization shall be the Residence Hall Association, hereto referred to as RHA. 


Article II- Membership

Section I

Every student living in campus housing on the main campus of New Mexico State University, with the exception of residents in student-family housing and Greek housing, shall be a member of the RHA.  The RHA is the governing body for the dues paying operations, which is comprised of Chamisa Village, Garcia Hall, Monagle Hall, Rhodes Garrett Hamiel, Piñon Hall, and Vista Del Monte/Cervantes Single Student apartment, and will hereby be collectively referred to as RHA dues paying operations.

 

Section II

Residence halls and apartment communities will consist of two representatives from Garcia Hall, Monagle Hall, Rhodes Garrett Hamiel, Piñon Hall, Chamisa Village, and Vista Del Monte/Cervantes Single Student apartments. One other voting member shall be a representative for the National Residence Hall Honorary (NRHH).

  

Article III- Executive Officers

Section I - Executive Officers

The officers of the RHA shall be the President, Vice President, National Communications Coordinator (NCC), Secretary, Treasurer, Director of Programming, and Director of Public Relations. The preceding list is given in order of succession.

 

Section II –OFFICER Responsibilities

A.    President

The duties of the President shall include but not be limited to:

1.      oversight and coordination of the current budget and expenditures for the RHA with the Treasurer;

2.      preparation of a proposed budget in conjunction with the Treasurer for the succeeding academic year;

3.      chair general assembly meetings;

4.      chair the executive board meetings;

5.      review and edit the constitution and by-laws as necessary;

6.      act as official representative for the RHA on any and all occasions while on campus where such representation is needed;

7.      maintain contact with the ASNMSU president, reporting on resident-related issues;

8.      create ad-hoc committees at his or her discretion;

9.      meet individually with the advisor once a week;

10.  meet with the Vice President on a bi-weekly basis and as needed; and 

11.  cast the deciding vote in the case of ties on voting matters within all the RHA meetings.

12.  Other duties include supporting and enable other executive officers in their council establishment and attendance duties.

13.  Assign other duties as appropriate.

In the case of vacancy, the Vice President shall serve as the President.

 

B.     Vice President

The duties of the Vice President shall be primarily to:

1.      oversee and maintain internal operations of the RHA;

2.      directly oversee and facilitate the work of the Director of Programming and Director of Public Relations;

3.      fill in for the President as needed;

4.      sit in as an ex-officio member of all of the RHA committees as desired or requested;

5.      meet with the Director of Programming and Director of Public Relations in one-on-ones as deemed appropriate;

6.      meet with the President in by-weekly weekly one-on-ones and as needed;

7.      partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;

8.      attend a minimum of any two council meetings each month while in office; and

9.      be the RHA liaison to the National Residence Hall Honorary.

10.  Other duties as assigned by President.

 

C.     National Communications Coordinator (NCC)

The duties of the NCC shall be primarily to:

1.      submit yearly reports to the National Information Center (NIC)

2.      re-affiliate RHA with the National Association of College and University Residence Halls (NACURH);

3.      recruit a delegation of residents and making arrangements for their registration and travel to and from all conferences as appropriate;

4.      be as a liaison to NACURH and its member schools;

5.      attend IACURH, No Frills and NACURH conferences as appropriate;

6.      facilitate the creation of bids for all conferences;

7.      be responsible for ordering materials from the NACURH Information Center;

8.      partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;

9.      attend a minimum of any two council meetings each month while in office; and

10.  be the RHA Parliamentarian.

11.  Other duties as assigned by President.

 

D.    Secretary

The duties of the Secretary shall be primarily to:

1.      compile and distribute the minutes and agendas for every general assembly meeting;

2.      take attendance at all general meetings;

3.      coordinate written communication with other student groups and individuals not including the RHA regional and national affiliate;

4.      create a door decoration or bulletin board project to be updated bi-weekly with calendar event pertaining to events in all RHA operations and a recognition spotlight;

5.      maintain files containing the minutes from each of the general meetings available for inspection by any campus resident;

6.      communicate with the Director of Public Relations, who serves as the RHA webmaster, about events and minutes from the general meetings; 

7.      publish and distribute documents as directed by the RHA, which is to include an email list updated each semester; and

8.      act as the RHA Office Manager;

9.      partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;

10.  attend a minimum of any two council meetings each month while in office; and

11.  re-affiliate the organization with the Campus Activities Office.

12.  Other duties as assigned by President.

 

E.     Treasurer

The duties of the Treasurer shall be primarily to:

1.      oversee the finances of the RHA;

2.      coordinate purchasing for RHA as needed;

3.      transfer appropriated funds into each council’s account;

4.      facilitate and implement all fundraisers by receiving all checks, process all orders for fundraisers, and keep copies of all paperwork on file with the Department of Housing and Residential Life and the RHA;

5.      keep financial paperwork from the previous ten years, which includes deposits, spreadsheets, and a synopsis of statistics for fundraising sales for the past ten years;

6.      partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;

7.      attend a minimum of any two council meetings each month while in office; and

8.      construct the budget for the following academic year, along with the President, for approval by the RHA voting members.

9.      Other duties as assigned by President.

 

F.      Director of Programming

The duties of the Director of Programming shall be primarily to:

1.      take the lead in coordinating and overseeing the completion of campus-wide programs for RHA dues paying communities in the Fall and Spring semester;

2.      establish and chair the Program Committee comprised of one representative from each hall or apartment council;

3.      meet consistently with Program Committee to carry out programming efforts;

4.      meet weekly with the Director of Public Relations;

5.      partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;

6.      attend a minimum of any two council meetings each month while in office; and

7.      coordinate and oversee a minimum of two community service projects each semester along with the Director of Public Relations.

8.      Other duties as assigned by President and Vice President.

 

G.    Director of Public Relations

The duties of the Director of Public Relations shall be primarily to:

1.      oversee all public relations activities related to the RHA;

2.      establish and chair the Program Committee comprised of one representative from each hall or apartment council;

3.      select and distribute public relations materials and items;

4.      advertise for programs and general meetings sponsored by the RHA;

5.      act as the webmaster and update and maintain the RHA Web site;

6.      The Director of Public Relations shall meet weekly with the Director of Programming;

7.      partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;

8.      attend a minimum of any two council meetings each month while in office; and

9.      coordinate and oversee a minimum of two community service projects each semester along with the Director of Programming;

10.  Other duties as assigned by President and Vice President.

 

 

Section III – Executive Board

A.          The executive board will hold weekly executive meetings and general assembly meetings unless cancelled by the President and advisor.

B.           The executive board members shall aid the Treasurer in distribution of all fundraiser materials.

C.           Each executive board member shall work 15 hours per week divided in the following ways:

1.       five hours a week in the RHA office,

2.      ten hours working on programming, attending the RHA meetings/exec meetings, attending the RHA events, and completing other duties as assigned.

D.          Executives shall report hours worked through time cards, which will be available upon request.

E.           The executive board members shall not hold both executive board positions and serve as representatives.

F.            The executive board shall abide by the RHA Constitution and By-laws.

                                                                                                                              

Section IV- Duration of Office

The term of office for the elected executive officers shall be from May 1 to May 1. 

 

Article IV—Executive Qualifications

Section I – Qualifications to Run for Positions

  1. The RHA President must have previously held an executive position in a hall or apartment council, or he/she must be able to demonstrate leadership experience lasting one year or longer.
  2. The remaining executive positions may be filled by any full-time student and campus resident.

 

Section II-- Grade Point Average

The executive board of the RHA and Presidential appointees shall maintain a minimum 2.00 cumulative GPA, be full time students at the NMSU Main Campus or Doña Ana Brach Community College, and be residents living on campus.

 

Section III – Discrimination

No member of the RHA may be restricted in holding office or participation in any meetings or activities on the basis of race, color, gender, sexual orientation, physical disability, or age.

 

Article V—Advisor

Section I

 The advisor shall be appointed by the Associate Director of Residential Life and approved by the President

 

Section II

The advisor’s duties shall primarily be to:

A.          attend all of the RHA general meetings and executive board meetings,

B.           meet with the President weekly,

C.            meet with the Treasurer bi-weekly;

D.          attend programs and events as necessary; and

E.           attend all training retreats, regional (IACURH), national (NACURH), and No Frills conferences or appoint professional staff to these duties.

 

Article VI – The RHA General Assembly

 

Section I – Responsibilities of the RHA Representatives

Responsibilities of the RHA Representatives shall be to:

A.    Represent respective council and constituent resident population;

B.     serve as a member of a standing committee;

C.     abide by the RHA Constitution and the By-laws;

D.    consider and vote on any Presidential appointee;

E.     elect all executive officers;

F.      legislate in areas of concern to the students residing in RHA dues paying operations;

G.    make recommendations to the Department of Housing and Residential Life concerning policies and regulations affecting campus residents;

H.    act as the official voice of the residents within the Department Housing and Residential Life;

I.       meet every Wednesday with the RHA general assembly, unless directed otherwise;

 

Section II- Quorum

A quorum shall consist of 2/3 of the RHA voting members.

 

Section III – Absences

The seat of any representative member of a council who has three (3) unexcused absences in one semester may be asked to vacate the position and forfeit responsibilities.

  1. An unexcused absence shall be defined as:
    1.  Non-attendance at an RHA meeting by the member of his or her appointed proxy.
    2. Any representative leaving the RHA council meeting before the completion of the new business portion of the agenda.
    3. Missing three (3) standing committee meetings without prior consent of the committee chairperson and without taking on the responsibilities assigned by the chairperson at the regular meeting.  The committee chairperson shall be responsible for reporting absences to the Secretary.
  2. Proxy representation: A proxy must be present and report his or her role to the Secretary prior to roll call.
  3. An excused absence caused by unforeseeable circumstances may be excused by the President in consultation with the advisor and the Secretary.

 

Section IV – Voting and Speaking Rights

  1. Each hall and apartment community shall have voting rights, with two (2) votes per council. NRHH shall have voting rights, with only one (1) vote.
  2. The RHA Representatives shall be the voting members.
  3. ASNMSU, council presidents, and the RHA Executive Board shall have speaking rights.

 

 

Article VII—Recall or Impeachment and Conviction

Section I

The causes for recall, impeachment and conviction shall be as follows:

A.    Malfeasance;

B.     Non-performance on duties; or

C.     Conduct unbecoming, which is defined as follows:

1.            Conduct not in accordance with housing and university policies

2.            and conduct not in accordance with city, state, and federal statutes.

 

Section II – Vacancy of Office

  1. In case of vacancy of President, the Vice President assumes that position.
  2. In case of vacancy of all other executive positions, the opening will be filled by presidential appointment and confirmed by the general assembly.

 

 

Article VIII—Governing Documents

 

Section I- Adoption

This RHA Constitution shall be in full effect immediately upon passage by ¾ majority of the RHA membership, and By-laws upon passage by 2/3 majority. Voting in a regular meeting shall supersede and render inoperative any previous constitution and amendments.

 

Section III- Amendments

  1. Proposed amendments to this constitution may be submitted in writing to the RHA President a minimum of one meeting prior to vote.  If approved by the RHA representatives, the amendment shall be effective upon passage. Amendments to the RHA Constitution are to be voted on at regular meetings by the representatives, having been presented at a previous meeting for review.  A ¾ majority of members present and voting shall be necessary for adoption.
  2. Amendments to the RHA By-Laws shall require a 2/3 majority of members present and voting shall be necessary for adoption

 

Article IX—Budget 

Section I—Reporting

The Executive Board, chaired by the Treasurer, shall prepare a semester report on expenses, expenditures, and fundraising to be shared with the RHA councils and other housing administration through the advisor.